Admin Support Specialist
Full Time
Chapel Hill, NC 27599
Posted
Job description
Posting Information
Department
Globl Hlth and Infect Disease-427801
Career Area
Administrative/Clerical Support
Is this an internal only recruitment?
No
Posting Open Date
03/10/2023
Application Deadline
03/17/2023
Position Type
Permanent Staff (SHRA)
Position Title
Admin Support Specialist - Advanced
Salary Grade Equivalent
GN08
Working Title
Admin Support Specialist
Position Number
20053973
Vacancy ID
P017050
Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week
40
Work Schedule
Monday-Friday
8:00am-5:00pm
8:00am-5:00pm
Work Location
Chapel Hill, NC
Position Location
North Carolina, US
Hiring Range
$41,250-$53,083
Pay Band Information
To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.
Position Summary Information
Primary Purpose of Organizational Unit
The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation’s leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow’s health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.
OUR VISION
Our vision is to be the nation’s leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow’s health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.
Position Summary
The purpose of the Grants Coordinator in the Institute for Global Health & Infectious Diseases (IGHID) is to provide support to faculty of the Division in routine pre-award budgeting and proposal development for grants and contracts, including federal, state, private and industry funding.
The Grants Coordinator should have an understanding and knowledge base of various submissions awards (Rs, Ks, Us, etc), resubmissions, No Cost Extensions, RPPRs, carryforwards and Just in Time requests. This will enable them to support the faculty. They will be responsible for the preparation of routine submissions which entails the collection, review and possible modification to budgets, budget justifications, face pages, checklists, other support, and subcontract documentation. The Grants Coordinator is also responsible for entering submission information (including the aforementioned as well as Scope of Work, Letters of Reference, Science) in Ramses, Cayuse, Alice, CRMS and e-commons.
In addition, the Grants Coordinator helps facilitate budgeting and preparation and routing of new and continuing clinical contract agreements with UNC Hospitals, NC DHHS, NC DPS, and various other clinical entities around the state.
This position works with the School of Medicine’s Office of Sponsored Programs as well as the University’s Office of Sponsored Research in pre-award and post-award issues, to include contact as necessary with NIH project and grants management staff, to help facilitate additional information needed including, but not limited to budget revisions, effort reductions, and budget loads.
The Grants Coordinator should have an understanding and knowledge base of various submissions awards (Rs, Ks, Us, etc), resubmissions, No Cost Extensions, RPPRs, carryforwards and Just in Time requests. This will enable them to support the faculty. They will be responsible for the preparation of routine submissions which entails the collection, review and possible modification to budgets, budget justifications, face pages, checklists, other support, and subcontract documentation. The Grants Coordinator is also responsible for entering submission information (including the aforementioned as well as Scope of Work, Letters of Reference, Science) in Ramses, Cayuse, Alice, CRMS and e-commons.
In addition, the Grants Coordinator helps facilitate budgeting and preparation and routing of new and continuing clinical contract agreements with UNC Hospitals, NC DHHS, NC DPS, and various other clinical entities around the state.
This position works with the School of Medicine’s Office of Sponsored Programs as well as the University’s Office of Sponsored Research in pre-award and post-award issues, to include contact as necessary with NIH project and grants management staff, to help facilitate additional information needed including, but not limited to budget revisions, effort reductions, and budget loads.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience
Candidate must be proficient in Microsoft Office – strong computer skills required.
Individual must be detailed oriented and have the ability to multi-task.
Must be able to work independently as well as with a team and must have excellent interpersonal skills.
Communicating effectively and professionally with other departments, departmental colleagues, vendors, and others will be essential.
Individual must be detailed oriented and have the ability to multi-task.
Must be able to work independently as well as with a team and must have excellent interpersonal skills.
Communicating effectively and professionally with other departments, departmental colleagues, vendors, and others will be essential.
Preferred Qualifications, Competencies, and Experience
Experience with budget and budget preparation, pre-award functions, and NIH funding is strongly preferred
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
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