The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

This position will be in support of Department of Dermatology at Uniformed Services University of the Health Sciences

• Provides administrative support for the Department of Dermatology with approximately 10 faculty and HJF employees.
• Facilitates the timely completion of faculty appointments and promotions. Provides guidance on appointment criteria, procedures, and required documents to faculty candidates.
• Provides administrative and logistical support for the department’s medical student education program.
• Assists with new employees and medical student onboarding.
• Serves as the point of contact for student clerkship rotations, sending welcome letters, the dermatology rotation guide, and site information.
• Coordinates completion of medical students’ evaluations from the clerkship director and reports their grades in the Empower platform. Requires utilization of Med-hub.
• Answers phones and takes and delivers messages. Provides information to callers as needed and appropriate. Answers questions of moderate complexity for callers.
• Arranges visitor access to the USU site including base access and parking requests.
• Maintains Google calendar and arranges meetings as necessary.
• Provides administrative support on orders and reimbursements, travel requests, and overall management of department administrative actions.
• Determines new procedures for the department as necessary.
• Performs clerical and administrative functions for the department such as sorting mail, operating automated office equipment, and providing and maintaining department office supplies.
• Sets up and maintains department files and assists with initiating, organizing, and completing department projects.
• Performs typing assignments and proofreads all work. Drafts letters on behalf of the department Chair. Maintains and updates databases and spreadsheets as needed.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role.

• Knowledge of proper grammar, punctuation, spelling, etc.
• Excellent communication skills.
• Ability to type at least 60 wpm, operate a word processor or computer.
• Effectively communicate with a diverse group of people.

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods

• This position will take place primarily in an office setting.

• Associate’s Degree required.
• Minimum of 6-8 years experience required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.