Assistant to the Deputy Director -NDOT
Job description
4/20/2023 11:59 PM Central
DESCRIPTION
BENEFITS
QUESTIONS
This is a position that is eligible for a hybrid work schedule and can telecommute.
The Department of Transportation and Multimodal Infrastructure delivers a range of services, and the nearly 400 employees work around the clock to ensure a multimodal system that offers choice and better connects neighborhoods, residents, businesses and visitors to the place that they need and want to go to in a safe manner. These employees are responsible for over 2,200 miles of public roadways and rights-of-way, over 6,000 streets, over 300 bridges, 835 traffic signals and over 1,200 miles of bike/sidewalk lanes and much more. Big events in Nashville consist of CMA Festival, Stanley Cup Finals, Titans games, and any number of special events. These require big preparation and big clean-up and the Nashville Department of Transportation employees are up for the challenge.
- Serves as a point-of-contact to address questions or issues concerning engineering related matters for NDOT Stakeholders.
- Performs day to day management of calendar and incoming emails for the Chief Engineer.
- Consults with staff and responds to follow-up requests/complaints with resolution.
- Organizes department meetings: scheduling, agenda development and recording minutes.
- Maintains detailed records of meeting action items and outcomes.
- Develops presentation materials for internal and external meetings including materials for public meetings, council meetings, internal metro department meetings, and others.
- Coordinates travel arrangements and requests for Engineering staff.
- Manages office inventories to ensure material resources are sufficient to perform work tasks.
- Assists with invoice and purchase order processing for Engineering division.
- Monitors and coordinates engineering and planning hub activities to ensure all requests are resolved in a timely manner.
- Assists department managers in the tracking of capital program budgets.
- Collaborates with department managers with annual capital improvement budget requests.
- Coordinates with the Chief Engineer with the development and maintenance of workflow management activities.
- Works on special projects as directed by the Chief Engineer or their designees.
EDUCATION AND EXPERIENCE
Bachelor's degree plus considerable (3-4 years) of increasingly professional administrative experience, including experience providing administrative support to a high-level management.
Substitution will be considered.
LICENSE REQUIRED
Valid Driver License.
Candidates with accreditations earned in a foreign institute are encouraged to apply.
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.
- Proficiency in Microsoft Office Suite
We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
Requests for ADA accommodation for the recruitment process should be directed to Human Resources at 615-862-6640.
Human Resources Department
404 James Robertson Parkway, Suite 1000
Nashville, Tennessee, 37219
This is a position that is eligible for a hybrid work schedule and can telecommute.
The Department of Transportation and Multimodal Infrastructure delivers a range of services, and the nearly 400 employees work around the clock to ensure a multimodal system that offers choice and better connects neighborhoods, residents, businesses and visitors to the place that they need and want to go to in a safe manner. These employees are responsible for over 2,200 miles of public roadways and rights-of-way, over 6,000 streets, over 300 bridges, 835 traffic signals and over 1,200 miles of bike/sidewalk lanes and much more. Big events in Nashville consist of CMA Festival, Stanley Cup Finals, Titans games, and any number of special events. These require big preparation and big clean-up and the Nashville Department of Transportation employees are up for the challenge.
- Serves as a point-of-contact to address questions or issues concerning engineering related matters for NDOT Stakeholders.
- Performs day to day management of calendar and incoming emails for the Chief Engineer.
- Consults with staff and responds to follow-up requests/complaints with resolution.
- Organizes department meetings: scheduling, agenda development and recording minutes.
- Maintains detailed records of meeting action items and outcomes.
- Develops presentation materials for internal and external meetings including materials for public meetings, council meetings, internal metro department meetings, and others.
- Coordinates travel arrangements and requests for Engineering staff.
- Manages office inventories to ensure material resources are sufficient to perform work tasks.
- Assists with invoice and purchase order processing for Engineering division.
- Monitors and coordinates engineering and planning hub activities to ensure all requests are resolved in a timely manner.
- Assists department managers in the tracking of capital program budgets.
- Collaborates with department managers with annual capital improvement budget requests.
- Coordinates with the Chief Engineer with the development and maintenance of workflow management activities.
- Works on special projects as directed by the Chief Engineer or their designees.
EDUCATION AND EXPERIENCE
Bachelor's degree plus considerable (3-4 years) of increasingly professional administrative experience, including experience providing administrative support to a high-level management.
Substitution will be considered.
LICENSE REQUIRED
Valid Driver License.
Candidates with accreditations earned in a foreign institute are encouraged to apply.
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.
- Proficiency in Microsoft Office Suite
We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
Requests for ADA accommodation for the recruitment process should be directed to Human Resources at 615-862-6640.
Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year
Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year
Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
Full-time, Non Civil Service positions - contact hiring department for benefits information
Seasonal/Temporary positions - no benefits offered.
Human Resources Department
404 James Robertson Parkway, Suite 1000
Nashville, Tennessee, 37219
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