Position Title

Coordinator of Music Properties and Facilities

About this Opportunity

Ball State University’s School of Music welcomes applications for a Coordinator of Music Properties and Facilities. The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Inclusive Excellence Statement

At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts.

Salary Grade

9

Wages Begin At

14.6

FLSA

Non-Exempt

Hrs/Week

40

Pre-Employment Screening

Requires successful completion of a background check.

Position Function

Maintain inventory and manage rental of university owned properties including instruments, equipment and lockers, assist with School of Music building security, scheduling, and maintenance.
Some weekend and evening hours may be required.

Minimum Education

Associate’s degree or:
1. An equivalent combination of two years of education and related experience in office administration / secretarial work or related field OR
2. Two years of related experience in office administration / secretarial work, or related field.

Minimum Experience

At least one year of experience in an inventory and/or scheduling function with related administrative/clerical experience.

Minimum Other

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Preferred Experience

Preferred Other

Position Title(s) Supervised

Student employees.

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:

https://www.bsu.edu/about/live-near-your-work

There's more to discover IN Indiana! Visit the following link to learn more:

IN Indiana

Department

School of Music:600040

Department Information

Department Email or Phone Number

765-285-5402

Ranking

1

Job Duty

Maintain inventory of keys for all doors within the School of Music and some areas of other buildings used by the School; issue/collect keys from faculty and graduate assistants; maintain records of all issued keys.

Ranking

2

Job Duty

Rent/check-out university owned instruments, practice room keys, and various other equipment to School of Music students and faculty; includes billing of rental charges, deposits, charges for unreturned equipment and keys, etc.

Ranking

3

Job Duty

Rent instrument, coat and percussion equipment lockers; maintain records of rentals and lock core numbers; change locks; perform general maintenance on locks/lockers.

Ranking

4

Job Duty

Re-issue keys and re-core locks as required, sometimes on an emergency basis.

Ranking

5

Job Duty

Initiate requisition forms for purchase, repair, or overhaul of instruments; follow-up with School of Music Administrative Coordinator on all transactions.

Ranking

6

Job Duty

Maintain depreciation and inventory records for each instrument; includes purchase price, vendor, date of purchase.

Ranking

7

Job Duty

Perform minor repairs and routine maintenance on university owned instruments.

Ranking

8

Job Duty

Ranking

9

Job Duty

Assign and review work of student employees.

Ranking

10

Job Duty

Assist with the scheduling of all backstage student workers and the oversight of operations of Sursa Hall and Choral Hall and follow up on any maintenance issues that arise; maintain instruments and equipment housed in both halls; work with performers to ensure set-up needs are met.

Ranking

11

Job Duty

Perform other related duties and special projects as assigned.

Ranking

12

Job Duty

Maintain regular and predictable attendance within a 40 hour flexible work week.

Posting Number

202301198SF

Desired Start Date

04/10/2023

Position End Date (if temporary)

Open Date

03/09/2023

Close Date

03/22/2023

Open Until Filled

Yes

Special Instructions Summary