Job description
Description
Job Title
Human Resources Administrative Assistant I
Location
Fairbanks, AK, US
Organization Name
Human Resources
Job Summary
Job Summary: Provide general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate Human Resources personnel, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
Adhere to the TCC Ch’eghwtsen’ model of service and guiding principle which requires providing timely and effective service along with the ability to interact with others in a way that inspires trust and demonstrates respect, compassion and empathy.
Adhere to the TCC Ch’eghwtsen’ model of service and guiding principle which requires providing timely and effective service along with the ability to interact with others in a way that inspires trust and demonstrates respect, compassion and empathy.
Essential Functions
Essential Functions: This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Representative Duties: Under the direct supervision of the Human Resources Manager, job incumbent:
1. Greets visitors, answers telephones, screens calls and directs the caller to the appropriate personnel.
2. Creates all new hire files in compliance with established policies and procedures.
3. Prepare, track and review purchase requests, manages p-card and p-card reports, payment requests, invoices, travel authorizations, trip reports, department forms, documents.
4. Guides potential applicants through the on-line application process.
5. Takes and retrieves messages for HR personnel.
6. Receives sorts and forwards incoming mail. Routes contracts.
7. Orders, receives, stocks and distributes office supplies. Responsible for purchase and pickup of supplies from certain vendors.
8. Prepares and processes routine and confidential correspondence and mass mailings such as; check requests, purchase orders, travel requests and payroll checks.
9. Assists Human Resource personnel with various research projects and/or special projects.
10. Performs other related clerical duties such as photocopying, faxing, filing and collating.
11. Keeps reception area, conference room, training room and break room clean and presentable at all times.
12. Assist Human Resources Technician with Travel Authorizations for new hires coming into Fairbanks for orientation.
13. Finger prints employees/applicants.
14. Prints security badges for employees.
15. Completes Purchase Order Request to route up to Accounting for any PO’s needed by the department and at the beginning of the new fiscal year.
16. Mail/Distribute current Labor Law posters to each TCC facility.
17. Opens and closes office to maintain office hours of 8:00-12:00 and 1:00-5:00 p.m.
Other Responsibilities:
1. Performs other job-related duties as assigned.
Representative Duties: Under the direct supervision of the Human Resources Manager, job incumbent:
1. Greets visitors, answers telephones, screens calls and directs the caller to the appropriate personnel.
2. Creates all new hire files in compliance with established policies and procedures.
3. Prepare, track and review purchase requests, manages p-card and p-card reports, payment requests, invoices, travel authorizations, trip reports, department forms, documents.
4. Guides potential applicants through the on-line application process.
5. Takes and retrieves messages for HR personnel.
6. Receives sorts and forwards incoming mail. Routes contracts.
7. Orders, receives, stocks and distributes office supplies. Responsible for purchase and pickup of supplies from certain vendors.
8. Prepares and processes routine and confidential correspondence and mass mailings such as; check requests, purchase orders, travel requests and payroll checks.
9. Assists Human Resource personnel with various research projects and/or special projects.
10. Performs other related clerical duties such as photocopying, faxing, filing and collating.
11. Keeps reception area, conference room, training room and break room clean and presentable at all times.
12. Assist Human Resources Technician with Travel Authorizations for new hires coming into Fairbanks for orientation.
13. Finger prints employees/applicants.
14. Prints security badges for employees.
15. Completes Purchase Order Request to route up to Accounting for any PO’s needed by the department and at the beginning of the new fiscal year.
16. Mail/Distribute current Labor Law posters to each TCC facility.
17. Opens and closes office to maintain office hours of 8:00-12:00 and 1:00-5:00 p.m.
Other Responsibilities:
1. Performs other job-related duties as assigned.
Minimum Qualifications
Minimum Qualifications:
1. High School diploma or GED.
2. One year of relevant experience and/or training, or equivalent combination of education and experience.
3. Experience in working in Human Resources or other business environment preferred.
4. Must be able to operate a personal computer and proficiency using a variety of applications such as MS Word, Excel, Outlook and PowerPoint to prepare a variety of correspondence, reports, presentations and records.
5. Valid Driver’s License and dependable transportation.
6. Must maintain strict confidentiality.
7. Must pass background check pursuant to federal Indian Child Protection and Family Violence Prevention Act requirements.
Knowledge, Skills and Abilities:
1. Strong oral, written, interpersonal, and cross cultural communication skills
2. Superior customer service skills.
3. Ability to work independently on assigned tasks as well as to accept direction on given assignments.
4. Ability to operate ShoreTel switchboard preferred.
5. Ability to priorities work assignments.
6. Must be reliable in attendance and punctuality.
7. Possession of strong organization skills.
Supervision: This position does not have any supervisory responsibility.
1. High School diploma or GED.
2. One year of relevant experience and/or training, or equivalent combination of education and experience.
3. Experience in working in Human Resources or other business environment preferred.
4. Must be able to operate a personal computer and proficiency using a variety of applications such as MS Word, Excel, Outlook and PowerPoint to prepare a variety of correspondence, reports, presentations and records.
5. Valid Driver’s License and dependable transportation.
6. Must maintain strict confidentiality.
7. Must pass background check pursuant to federal Indian Child Protection and Family Violence Prevention Act requirements.
Knowledge, Skills and Abilities:
1. Strong oral, written, interpersonal, and cross cultural communication skills
2. Superior customer service skills.
3. Ability to work independently on assigned tasks as well as to accept direction on given assignments.
4. Ability to operate ShoreTel switchboard preferred.
5. Ability to priorities work assignments.
6. Must be reliable in attendance and punctuality.
7. Possession of strong organization skills.
Supervision: This position does not have any supervisory responsibility.
Supervision
Physical demands: Requirements are those of normal office type work with extended hours of sitting and operation of standard office and computer equipment. Position requires recurring bending, stooping, kneeling, reaching, and stretching. Incumbent must be able to work accurately and efficiently in a busy and sometimes stressful environment. Job incumbent may be required at times to lift up to forty pounds.
Summation
Summary: This position has high contact with people who will have human resources related inquiries and issues. Professional communication and interpersonal skills are a must. Incumbent must maintain strict confidentiality.
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