Job description

The Warehouse/Procurement Administrator generally oversees warehouse activities and procurement of operational supplies for the water, irrigation, and wastewater operations of The Villages.

The Warehouse/Procurement Administrator uses a variety of soft skills and industry knowledge to promote efficiency in warehouse and procurement operations including:

• Excellent leadership skills, including the abilities to set goals, motivate and manage conflict

• Effective communication skills, including writing, speaking and active listening

• Great interpersonal skills

• Good project management skills, including strong decision-making, problem-solving and strategic planning abilities

• Exceptional time management and organization skills

• In-depth understanding of industry and company best practices for the warehouse

• Comfortable using CMMS inventory management software (Cityworks and Maintenance Connection) and other organizational computer applications

• Physical strength, stamina, and the ability to walk or stand for long periods of time

• Skilled in meeting deadlines, working under pressure, and working autonomously in a team environment

• Provide training to peers on Purchase Order (PO) functionality

• Assist Business Manager in the preparation of month end and year end closing processes

Education and Training Requirements

• Candidates should have a high school diploma or GED. Candidates may also have completed on-the-job warehouse organization and procurement operations in another role.

• Preferred candidates will have an associate or bachelor’s degree in business operations, supply chain management, procurement, or another related field.

Experience Requirements

• As a managerial role, candidates to have a minimum of four years of experience working in a warehouse/procurement role in a utility related industry or similar.

• Warehouse management experience is preferred.

Responsibilities:

The Warehouse/Procurement Administrator completes various management, organization, and planning tasks to maintain high performance of the warehouse’s storage and distribution processes and handles general procurement activities. Specific duties and responsibilities include:

• Audit and report inventory quantities on a monthly and annual basis

• Manage warehouse associates, ensuring proper procedures are being followed

• Establish warehouse practices and protocols to achieve high level efficiencies

• Set warehouse and team goals in alignment with executive management

• Monitor workplace performance and lead training initiatives to improve efficiencies

• Develop and administer safety protocols within warehouse and storage areas

• Communicate with vendors and other departments to ensure orders are processed in a timely manner

• Maintain sound working relationships with vendors to ensure responsive service and timely resolution of delivery related issues

• Manage and maintain all information regarding procurement on the CMMS business systems (Cityworks and Maintenance Connection)

• Maintain ongoing communication and respond to any questions related to purchases

• Receive and validate incoming deliveries

• Prepare and place purchase orders within CMMS systems

• Answer supplier and customer questions on purchases and supply orders

• Follow up with suppliers and staff on open order status

• Work with suppliers to assure timely and accurate deliveries

Job Type: Contract

Schedule:

• 8 hour shift

Ability to commute/relocate:

• The Villages, FL 32162: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Warehouse experience: 1 year (Preferred)

Work Location: One location

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