Job description

This position is shared between two locations, White Plains and Rye Brook NY.

PRIMARY PERFORMANCE RESPONSIBILITIES:

• Establishes and maintains employee personnel records including paperwork relating to Civil Service, New York retirement System, Worker’s Compensation, FMLA, etc.

• Supports the hiring process at the Center for Special Services by performing clerical tasks related to hiring and recruitment events. Work with the personnel assistant in the Human Resource Dept. to monitor job postings and communicate timelines and deadlines for the hiring process. Schedules interviews and related communications to participants. Prepares interview materials.

• Schedules new hire orientation process at the Center for Special Services.

• Checks personnel changes for conformance with rules and procedures.

• Enters details of time/leave charges on appropriate records and maintains records of same.

• Answers questions concerning civil service rules and procedures.

• Follows up on personnel procedures such as probationary, provisional, and temporary appointments, medical examinations, etc.

• Maintains records on position lines, promotions, demotions, increments, transfers, separations, leaves without pay, evaluation reports and vacancy reports for BOE approval.

• Prepares routine letters, memoranda, forms, etc.

• Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.

CIVIL SERVICE QUALIFICATIONS:

• Graduation from High School or possession of a High School Equivalency Diploma and three (3) years of clerical experience, one (1) year of which the primary responsibility of the position was processing personnel and/or payroll records.

• NOTE: Please note that experience which only involved maintaining time and leave balances is not sufficient for meeting the qualifications for this title.

• SUBSTITUTION: Satisfactory completion of 30 college credits may be substituted for the required clerical experience at the rate of 30 credits per year of experience, up to the maximum of two (2) years. There is no substitution for the one year of specialized experience.

* Priority given to candidates who are currently on a Civil Service List for this title.

*Candidates must have either taken or be eligible to take the Civil Service Exam for this title and be reachable by the rule if three on the list.

The Southern Westchester Board of Cooperative Educational Services, its officers and employees, does not discriminate against any individuals, including but not limited to students, employees or applicants on the basis of race, color, national origin, ethnicity, religion, creed, sex, gender (including gender identity and gender expression), sexual orientation, disability, age, citizenship status, marital status, partner status, genetic information, predisposing genetic characteristics, weight, military status or service, political affiliation, or domestic violence victim status. This policy of nondiscrimination includes access by students to educational programs; counseling services for students; course offerings and student activities; recruitment, appointment and promotion of employees; and employment pay and benefits. This policy also provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding this policy should be directed to either Suzanne Doherty or Steve Tibbetts, Compliance Officers at Southern Westchester BOCES, 17 Berkley Drive, Rye Brook, NY 10573. (914) 937-3820.

Job Type: Full-time

Pay: $53,391.00 - $57,792.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• White Plains, NY: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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