Note: This position will be filled as a Purchasing/Procurement Officer 1 or a Purchasing/Procurement Officer 2, depending on the qualifications of the selected applicant. This announcement is subject to closure at any time, once a suitable applicant pool has been identified. Interested applicants are strongly encouraged to apply early to ensure consideration of their application.

Job Duties and Responsibilities:

• Assists with establishing and managing of agency contracts.
• Develops strategic sourcing knowledge and skills by supporting category teams.
• Develops a knowledge and understanding of a variety of sourcing strategies and their applicability. Applies the appropriate tools to perform assigned strategic sourcing responsibilities.
• Develops a good knowledge of how to select and use various data collection and analysis tools including competitive benchmarking, total cost analysis, and value chain identification.
• Collects market intelligence data using appropriate standard practices and tools Complete data collection and analysis in an accurate and timely manner.
• Assists in developing solicitation documents such as Requests for Quotes (RFQs) and Request for Proposals (RFPs). Develops and applies an understanding of standard solicitation development tools and techniques.
• Participate in the vendor response evaluation process. Understands the variety and applicability of evaluation documents. Assists in the development of financial and technical evaluation documents. Conducts an accurate analysis of vendor responses.
• Utilizes tools to track and document spend and savings information in accordance with standard format.
• Supports spend analysis by identifying and collecting financial data from appropriate sources (such as PeopleSoft, general ledgers, etc.) Cleanses data for spend analysis by looking for duplications in data, determining consistency in terminology, and identifying and other relevant factors. Generates simple spend analysis reports as requested.
• Supports ongoing knowledge management activities. Understands the fundaments of developing and capturing best practices and lessons learned. Documents best practices and lessons learned in accordance with established formats. Applies and adopts best practices and lessons learned.
• Assists with procurement application projects as needed. Adopts and utilizes new procurement application software, programs, and methodologies to support the strategic sourcing process including eRFP tools, state systems, and other electronic tools. Participates in pilot projects and provides input as requested.
• Develops and maintains professional knowledge of the procurement field. Develops an understanding of and learns to apply the Georgia Procurement Manual (GPM) and related rules and regulations. Develops an awareness and understanding of legal implications and possible complications. Seeks guidance and asks appropriate questions to develop expertise in procurement related activities. Attends appropriate training.

Minimum qualifications –

PO I - Associates degree in business administration, public administration or a directly related field from an accredited college or university OR Two years of experience in a purchasing environment providing support in collecting bids, completing procurement documents and related functions.

PO II – Bachelor’s degree in business administration, public administration or a directly related field from an accredited college or university OR Four years of experience in a purchasing environment providing support in collecting bids, completing procurement documents and related functions OR Two years of experience at the lower level PO I (FEP020) or position equivalent.

NOTE: Some positions may require certification. Also, an equivalent combination of education and job specific experience that provide the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

Preferred qualifications –
Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess one or more of the following:

PO I - Demonstrated professional level experience and knowledge in governmental purchasing, Familiar with the Georgia Procurement Manual, Team Georgia Market Place, Experience in State of Georgia procurement laws, statues, policies, procedures, and recognizable best practices, Possess Georgia Certified Purchasing Associate (GCPA), Intermediate skills in Excel

PO II – Demonstrated professional level experience and knowledge in governmental purchasing, Familiar with the Georgia Procurement Manual, Team Georgia Market Place, Experience in State of Georgia procurement laws, statues, policies, procedures, and recognizable best practices, Possess Georgia Certified Purchasing Manager (GCPM), Intermediate skills in Excel, Experience using Georgia Procurement Registry (GPR), Research and Data Analysis Experience.

This position is located in Forsyth, Georgia, at State Offices South at Tift College (SOSTC). Forsyth is conveniently located on Interstate 75, approximately one hour south of downtown Atlanta, and 30 minutes north of downtown Macon, at exit 187.