R20264 Temp Administrative Coordinator II

Pay range: 30-43

We are looking for a temporary Administrative Coordinator II who is responsible for providing comprehensive administrative support to the Early Clinical Development and Experimental Sciences team. Support activities range from basic administrative tasks, such as calendars, scheduling domestic/international travel, organizing inter- and intra- departmental meetings, routine compliance and pre-approval forms, travel expenses and payment requests to handling confidentiality disclosure agreements, contract initiation and complex meeting planning for external speakers.

As a Temp Administrative Coordinator, typical day may include the following:

• Proactively manages calendars using basic understanding of leader's priorities. Ability to anticipate the needs of leaders in order to manage all meeting logistics

• Acts as the point person responsible for execution of internal meetings. May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit. May be responsible for coordination of completed agendas and may be responsible for coordinating final slides and distribution

• Make catering recommendations for meetings and events scheduled over meal periods

• Assist employees and guests with travel and expense reports

• Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed

• Actively manages department contact lists/org charts. Manages and updates content on department SharePoint sites and/or RON pages

• Responsible for anticipating and coordinating office supplies to maintain budgets. Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses

• Acts as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement. Coordinates with space planning for new hires or other space needs; Provides backup support and coverage for other administrative coordinators

This role may be for you if:

• You are highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality. Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.

• Increased level of independence, judgment, and basic problem solving skills. Comfortable acting as a point person for projects. Ability to work independent but also collaborate with team members

• You are a quick learner, can cope with change and ambiguity; can handle risk and uncertainty with composure and shifting gears comfortably

• Builds effective relationships up, down, and sideways. Is coachable and open to challenge and development from bosses; gains the trust and support of peers

To be considered for this opportunity, you have Associates or BA preferred; 5+ years administrative experience with 2 years of (business function) industry experience is desirable. Proficient in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting. May be responsible for training new employees on internal systems. Excel at time management and feel comfortable working in a fast paced and often ambiguous environment. Should also possess the ability to build strong working relationships with peers across multiple departments.

This is a contract position at Regeneron with Magnit Global being the Employer.

To do our best work we need different viewpoints. Therefore, we celebrate diversity and embrace inclusion. As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all.