Posting Number

S094P

Posting Text

Job Title

Registrar Specialist - SUA 2

Type of Employment

Full Time

Bargaining Unit

SCUPA

Full-Time/Part-Time

FLSA

Salary Range

$51,306

Department

Registrar

Job Summary / Basic Function

• 
  Demonstrates strong knowledge of FERPA compliance for students, staff and faculty and advises the three campus communities on appropriate approaches.

• Works daily, effectively and provides leadership with Banner, Argos, Banner Document Management, and Degree Works, Modern Campus, Banner Self-Service and the ChatBot AI.

• Creates and modifies workflows, online forms and webpages for submission of requests regarding withdrawals, drops, major changes etc.

• Works with the OTR clerk staff to monitor/respond to the OTR email account, phone calls, in person requests/challenges and incoming mail.

• Practices in working towards a paperless office.

• Practices professional communication with all institutional constituencies.

• Practices good academic record keeping by utilizing/scanning/indexing to Banner Document Management for all updates to student records.

• Trains institutional constituencies on how to use Banner, Argos, Banner Document Management, and Degree Works, Modern Campus, Banner Self-Service.

• Self-direction in day-to-day work and tasks.

• Manages and works primarily with Registration and Records and academic history.

• Assists the Associate Registrar on all registration and records related activities and assignments.

• Reviews and manages all registration challenges.

• Manages and configures all beginning of term processing including but not limited to: setting up term rules, permitting, group registration rules and maximum hours.

• Assists the Associate Registrar with Course Program of Study (CPOS) configuration and management.

• Assists the Associate Registrar and configures/completes end of term processing including but not limited to: processing of grade changes, repeat processing, academic standing calculations, incomplete grades, missing prerequisites.

• Assists with distance education processing, registration and notifications.

• Works with reports to be delivered to the campus community with regards but not limited to: enrollment, academic standing and missing prerequisites.

• Configures and works with OTR leadership on configuration of waitlists, waitlist management,

• Assists with roster verification and processing, works closely with the Office of Student Success and Starfish in this regard.

• Assists with term withdrawals and processing, working with financial aid and student accounts on potential registration issues, is able to make decisions about the appropriateness of a withdrawal request.

• Processes all administrative registration changes that require approval, i.e. study abroad, challenge exams, distance learning and internships.

• Works with the National Student Clearinghouse on reporting, submission of enrollment files, correction of errors.

• 
  Assists with configuration the academic catalog in cooperation with the Associate Registrar.

• Works and assists with the catalog management process, edits and updates.

• Works and assists with the curriculum management process, edits and updates.

• Creating, updating, revised majors, minors, concentrations in Banner as needed.

• Advising OTR leadership when curriculum errors are presented

• Configures new curriculum/programs in Banner, regularly updates Admissions, marketing and other institutional offices regarding new, ending and/or moratorium programs.

• Manages schedule update process through reports, training, and resolving errors. Works in collaboration with the Deans and Provost on schedule development.

• Works with the Associate Registrar on reviewing catalog changes from ICC and configures them in Banner. Builds new courses, makes changes to existing courses.

• Works with academic scheduling to update any catalog changes after the schedule has been configured.

• Assists with the OTR leadership, Academic Affairs with completion and creation of the academic calendar.

• 
  Assists and verifies student eligibility process for the three campuses. Knowledge of NCAA constitution and by-laws including requirements of student athletic rules, policies, and procedures. Attend NCAA related meetings.

• Identifies gaps or challenges with any certification and works with compliance and the Registrar to resolve as needed.

• Assists the OTR leadership with implementation of new technologies, testing and configuration review for improvement.

• Create in word/adobe and maintain all forms used by faculty/staff/students that involve the Office of Academic Records

• Develop and execute continuous training for all faculty and staff for Degree Works, Registration, Schedule building, Waitlist management.

• Assists with and is responsible for updating and resolving errors with the submission of enrollment to the National Student Clearinghouse

• Reviewing reports as required to successfully navigate duties.

Required Skills, Knowledge & Abilities

Minimum of Education / TrainingRequired Education Summary

Bachelor’s Degree is required.

Preferred Qualifications

Physical Demands

Work Location

Clarion Campus

Work Hours

Posting Date

04/17/2023

Closing Date

Open Until Filled

Yes

Diversity Statement

The Office of Diversity, Equity, and Inclusion is committed to and accountable for cultivating an environment that advances diversity, equity, and inclusion (DEI). We strive to create a community that affirms the identities of every individual and affords them dignity and respect, regardless of difference.

EEO Statement

Pennsylvania Western University of Pennsylvania is committed to equal employment and equal educational opportunities for all individuals regardless of gender, gender identity, race or color, ethnicity, national origin or ancestry, age, mental or physical disability, religion or creed, genetic information, affectional or sexual orientation, veteran status, or other classifications that are protected under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator/Director of Equity and Title IX, 423 Becht Hall 16214-1232; Email asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.