Performs a wide variety of administrative duties for assigned area. May assign and monitor work of clerical support staff. Provides input and monitors departmental budget. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills.

Range Min for posting: $46,038.21- Range Max for posting: $60,78.79
Hiring Min for posting: $46,038.21- Hiring Max for posting: $49,141.91

Work Hours: Monday - Thursday 7:30 AM - 5:30 PM, Fridays 7:30 AM - 11:30 AM

• Performs a wide variety of administrative duties such as preparing agenda items, answering phones, responding to e-mail requests, and preparing presentations for department to present at Council meetings.
• Independently composes correspondence and reports as needed.
• Performs administrative duties for assigned area of responsibility, prepares and monitors office budget, and maintains records and files.
• May assign and monitor work of clerical support staff; conducts performance evaluations.
• Prioritizes and coordinates work assignments for assigned area of responsibility; recommends changes and improvements in work flow, procedures, and use of equipment and forms.
• Screens telephone calls, responds to requests by providing information, and resolves complaints and problems as assigned.
• Maintains schedules and calendars; sets up and coordinates meetings, makes travel reservations as needed, and coordinates activities with other City departments, the public, and outside agencies.
• Researches and prepares reports using statistical data, records, and other information as needed.
• Organizes and maintains files, reports and records on Laserfiche.
• Performs all other related duties as assigned.

Education
High School Diploma or GED required.
Associate's degree required or 2 years of additional job experience may substitute for the degree.

Experience
4 years of progressively responsible office administration experience is required.
Supervisory experience preferred.

Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.

REQUIRED SKILLS & ABILITIES

Knowledge of:

• Knowledge and skill in basic mathematics, use of general office practices and procedures, business letter writing, and basic report preparation.

• Ability to accept responsibility and account for his/her actions.
• Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
• Ability to be punctual and attend work regularly.
• Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ability to perform work accurately and thoroughly.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to handle confidential matters in a responsible manner.
• Ability to type 50 words per minute.
• Ability to perform responsible and complex clerical functions and administrative tasks involving the use of independent judgment and personal initiative.

• Skill in use of personal computer including Microsoft Office, Open Office or similar word processing programs, e-mail and the internet.
• Proficient in keyboarding, grammar, spelling and punctuation.
• Outstanding oral and written communication skills and ability to compose and edit letters and other correspondence

• Must submit to and pass a pre-employment drug test.