Job description
Under general supervision, an employee in this class supervises a staff responsible for administering contracts and related materials and/or performs complex administrative duties relating to contract analysis, compliance and budget maintenance. Duties may include responsibility for overseeing the drafting and implementation of contracts in accordance with local, state and federal rules and regulations and/or the development and review of appropriate insurance specifications. Supervision may be exercised over various levels of clerical and professional personnel. Work is reviewed by an administrative supervisor through frequent conferences, reports and observations of the effectiveness of the operation.
- Does related work as required.
Key Elements Of The Role:
The Senior Contracts Examiner position supports Suffolk County’s strategic and operational objectives in the following way:
-
Providing support in the development, implementation and oversight of Suffolk County’s procurement policies, processes and programs
-
Help implement the most innovative, customer-responsive public procurement practices allowed by state statutes and federal Laws and all applicable regulations.
-
Provide consultation and technical assistance to Suffolk County employees and vendors on routine and complex, large-scale public procurements and acts as a liaison between County Departments and the law Department on procurement matters.
- Assist the Contracts Management Coordinator in the managing of contracts and legal documentation between the County and its vendors by coordinating every aspect of the contract function from reviewing and approving contract terms to coordinating deadlines, across a wide range of goods and services which the County departments are purchasing. These will include fixed price, cost-reimbursable and time and materials based contracts. The role will also work with County departments’ Contract Examiners to assist with Contract compliance to ensure departments’ contracts and supporting procurement documents are entered into the County’s Contracts Lifecycle Management System (CLMS). Enter contracts into CLMS; index, scan and link documents to correct department, department contact and supplier file(s). Ensure changes are properly captured in CLMS.
- Support the implementation and administration of the contracts module of the new County procurement software platform, and maintaining the repository of the County’s contractual documents both paper and electronic. Record and track all executed contract transactions; track and report on planned, in-process and executed contracts. Responsible to create and maintain County Contract templates and promote their use. Responsible to develop metrics and provide monthly reporting. Additionally, responsible for identifying opportunities to improve contract processes and devise plans to implement these changes. Responsible for auditing existing contracts and overseeing contract modifications.
- Communicate known supplier performance issues to appropriate Purchasing Agent in Central Procurement. Gather supplier correspondences from Central Procurement and/or departments’ Contract Examiner and enter into CLMS. Run CLMS reports for distribution to Contracts Management Coordinator, Central Procurement and department Contract Examiners. Work with Contracts Management Coordinator on Contract Closeout activities. Maintain current list of department Contract Examiners.
- Advise Contract Examiners of County’s Record Retention Policy and disposal requirements. Work with CLMS Applications Specialist to purge contracts that have exceeded County’s retention policy from system.
- Work with Central Procurement to collect procurement records for FOIL requests.
ESSENTIAL KNOWLEDGE SKILLS, ABILITIES:
-
Thorough knowledge of federal, state and local regulations pertaining to contracts Thorough knowledge of the principles, practices and techniques of contract administration
-
Thorough knowledge of contract terminology and procedures
-
Thorough knowledge of the principles and practices of the insurance field
-
Knowledge of auditing procedures applicable to government contracts
-
Ability to analyze complex data and statistical information to prepare comprehensive statistical reports
-
Ability to establish and maintain effective working relationships with various agencies
-
Ability to supervise the work of a clerical and professional staff in a manner conducive to full performance and high morale
-
Ability to express oneself clearly and concisely, both orally and in writing
-
Courtesy; tact; physical condition commensurate with the needs of the position.
OTHER HELPFUL SKILLS AND EXPERIENCE (BUT NOT REQUIRED):
-
Juris Doctorate from an accredited law school
-
Certification(s) in contract negotiation
Target Salary Range: $58,647 - $77,152
- This position does not offer relocation assistance at this time
**Sponsorship is not available for this role
MINIMUM QUALIFICATIONS
OPEN COMPETITIVE
Either:
(a) Graduation from a New York State or regionally accredited college or university with a Bachelor’s Degree and four (4) years of experience in contract administration and interpretation;
or,
(b) Graduation from a standard senior high school or possession of a high school equivalency diploma, and eight (8) years of experience in budgeting, accounting, contract administration, claims processing, or non-clerical insurance or risk management experience, four (4) years of which must have been in contract administration and interpretation;
or
(c) An equivalent combination of education and experience as defined by the limits of
(a) and (b)
PROMOTIONAL
Two (2) years of permanent competitive status as a Contracts Examiner or Insurance Contract Analyst.
Two (2) years of permanent competitive status as a Contracts Examiner or Insurance Contract Analyst.
This Role Is A Provisional Appointment
A provisional appointment, which occurs only in the competitive class, is a temporary appointment to a position for which no eligible list exists or for which an eligible list exists with fewer than three candidates who are willing to accept the position. In order to become permanent, the employee who is provisionally appointed must take the next examination for the position in question. The appointment to the position is then made from among the three highest scoring passing candidates who indicate their willingness to accept the position. Civil Service law does not compel the appointing authority to choose the provisional employee should he or she be one of the three candidates.
A provisional appointment, which occurs only in the competitive class, is a temporary appointment to a position for which no eligible list exists or for which an eligible list exists with fewer than three candidates who are willing to accept the position. In order to become permanent, the employee who is provisionally appointed must take the next examination for the position in question. The appointment to the position is then made from among the three highest scoring passing candidates who indicate their willingness to accept the position. Civil Service law does not compel the appointing authority to choose the provisional employee should he or she be one of the three candidates.
Suffolk County’s Commitment to Diversity, Inclusion & Equity:
- Our focus is to promote, support, and implement the County-wide diversity and inclusion strategic plan.
- We achieve results in all our responsibilities through the use of diversity and inclusion best practices.
- We maintain a familiarity with Diversity & Inclusion trends and best practices.
Suffolk County is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.
apartamentosquality.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, apartamentosquality.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, apartamentosquality.com is the ideal place to find your next job.