Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide, and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe? And the more we connect, the better life on Earth becomes. Do you want to make a difference? If you have answered Yes! to the above, join our Insanely Customer-Centric team now! For more information on DHL Express, please visit workingatdhl.com.

DHL Express Global Head Office has an opening for Executive Secretary. The key purpose of this role is to provide: full secretarial/administrative/ad-hoc support (of a responsible and confidential nature) to the GBIT Site Manager, the other Global IT Vice-Presidents; and the Global IT teams all based in Singapore to enable them to function effectively and efficiently.

YOUR TASKS

GBIT Site Manager/Vice Presidents

• Coordinate the administrative and logistics aspects of events/meetings when held locally and in overseas, acting as secretariat and liaison-in-charge
• Assist in the preparation of notes/meeting materials/reports for meetings. Prepares slides for presentation, which requires some individual judgement and creativity.
• Ensure all matters requiring the manager’s attention are redirected (in his absence) with discretion and attended to meticulously.
• Handle phone calls, messages and correspondence (mails, emails, faxes, etc)
• Undertake any other BIT-related duties and tasks assigned.

Global BIT Function

• Organise and minute monthly or other regular meetings.
• Play key role in organization and/or coordination of BIT related events e.g. BIT conference, visitor lunches, etc.
• Assist, provide ad-hoc assistance to the other BIT Vice Presidents where necessary
• Provide basic analysis of BIT-related data and information under the instructions of the site manager

Suppliers (travel agents, hotel, other service providers)

• Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures

Internal Teams

• Assist in onboarding/offboarding of employees, contractors in: creation of systems/email access, provisioning IT equipment, etc
• Liaise with Procurement/Finance/vendors for purchase orders, invoices, accruals, payments, reconciliation of the group/IT expenses, equipment, services, licenses, etc
• Assist non-SG employees, contractors, visitors with local hotel bookings, travel, other arrangements and queries, as maybe requested
• Manage and maintain inventory of locally purchased assets (licenses, IT laptops, equipment, peripherals, etc)

Other departments’ secretaries

• Coordinate meetings and arrangements
• Coordinate with other departments’ coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

WHAT WE NEED FROM YOU

• Minimum 5 years of secretarial experience with senior management.
• Excellent Computer literacy, MS Office skills (Word, Excel, PowerPoint, etc.)
• Good networking skills and personal judgement
• Fluent in English - both written and spoken (Mandarin spoken will be an added advantage)
• Time management skills: able to prioritise and organise well
• Min A level and above

Do you see a personal challenge in these versatile and responsible tasks? Apply now - we look forward to receiving your application!

CONNECTING PEOPLE. IMPROVING LIVES.

#DHL #Express #Logistics #Opportunities #GreatPlacetoWork #Singapore